Activity Report A list of all transmissions and receptions, (the last current 50) that have occurred using the fax machine.
Analog Data transmission in which information is sent in the form of a continuously varying signal or wave file.
Analog Copier Uses lights, lenses and mirrors to reflect the image of a document onto a photo receptor for printing. (See Digital Copier)
Answering Machine Hook-Up The ability to use one phone line to receive both voice messages and faxes.
Anti-Curl Reduces the curling of faxes printed on thermal paper.
Anti-Junk The ability to block 5 facsimile sending locations from access to your machine.
Auto Dialing The ability to store frequently used telephone numbers in memory and dial them by pressing one or two button combinations.
Auto Redial When the number dialed is busy, the fax machine will continue to redial at preset intervals, and a preset number of times.
Automatic Cover Sheet The ability to automatically send a cover sheet as the last page of each transmission.
Automatic Document Feeder (ADF) A device that holds a stack of originals and feeds them automatically, one at a time to the exposure glass for scanning/copying.
Automatic Exposure Control Automatically adjusts the amount of light necessary to properly expose the selected original. (i.e.: colored paper, poor quality original)
Automatic Power Save Mode There are 2 user settings for power off or sleep mode (low heat) after 90 seconds of no copier activity
Automatic Start Allows the user to enter copy functions/commands during the warm-up period. After warm-up is completed, copying will begin automatically.
Automatic Reduction When transmitting a document larger than 8.5" x 11", the fax automatically reduces it to fit on 8.5" x 11" paper before transmission.
BPS (Bits per second) Used to designate the speed at which data flows over transmission lines. For example, 9600 bps would indicate that 9,600 bits of information are being transmitted per second.
Back-Up Reception Mode If a call is not answered by an operator after a preset number of rings, the fax machine answers the call automatically.
Batch Transmission This feature allows you to store a number of documents in memory at different times for automatic transmission to one location at a set time.
Broadcast The transmission of one set of documents to two or more receivers.
Caller ID The phone will display the current caller or the last 30 callers to your phone number in an LCD display. A return call can be made by indexing that caller and pressing the "start key".
Call Reservation Also known as "voice request", the ability to talk to the sending or receiving party immediately before, after and in-between pages before the fax transmission is completed, but before the line is disconnected.
Call Tracking Report A list of the telephone numbers called.
Cartridge Exchange System SHARP copiers use an easy to replace, single cartridge system, for the toner and developer.
CCITT Consultative Committee for International Telephone and Telegraph - a committee created to set international standards for communications.
Coin Case Cash register tray that holds coins.
Compatibility The ability of machines of different makes and models to communicate with one another.
Confidential Transmission The confidential function can be used to transmit and receive confidential documents. A passcode is required to print the document from memory. Note: Confidential transmissions is only possible when the receiving machine is a Sharp model with confidential reception capability.
Continuous Copies Ability to make copy after copy without the operator having to press the start key at the end of each copy cycle. The number of continuous copies, varies by model.
Continuous Mode Enables copier to continue producing photocopies until it runs out of paper.
Contrast The ability to compensate for light and dark shades of an original. Contrast control can be either automatic during scanning or manual may be selected.
Copy Function Enables the facsimile to be used as a convenience copier.
Copy Size Both the minimum and maximum copy area, and paper size that the copier can utilize.
CPM Copies Per Minute.
Data Compression A technique used to increase the speed of data transmission. Area of repetitive information (all white or all black) are transmitted in large blocks, while variable data must be sent in smaller blocks.
Developer The substance that carries the toner in the developer unit. Through the friction of the developer the toner particles are charged negative, which will cause attraction to the positively charged drum.
Development Process by which toner is applied to the image on the photoconductor drum.
Development System There are two types of development systems in use today in personal/desktop copiers:
1. Dual-component using a magnetic brush (SHARP)
2. Mono-component using a magnetic roller
Digital Copier Uses an array of sensors that scans a document into an image processor which prepares and manipulates it for printing. (See Analog Copier)
Distinctive Ring Detection The fax machine has the ability to decipher 1 of the 4 ringing patterns which first must be activated by the telephone company. This advantage eliminates the cost of a second phone line dedicated for a fax machine. Consult your local phone company for service availability and compatibility.
Document Feeder A device which feeds documents into a facsimile machine without operator assistance.
Document Image Filing Cabinet Organizes your faxes and scanned images.
Document Memory The ability to store a document in memory for broadcasting, remote retrieval, confidential and out of paper reception. The number of pages that can be stored in memory at any one time depends on the unit and the density of the print on the document.
Drum The heart of a copier on which the image is formed. It consists of an aluminum core with multiple layers of light and charge sensitive material such as selenium, or an organic based material. Sharp only uses the environmentally friendly organic based material in the Z-series of copiers.
Dual Access This feature simultaneously performs two functions at once. It can scan one document into memory as it prints, receives, or transmits another.
DV Unit Entire unit that holds the developer, complete.
Electronic Phone Directory All of the pre-programmed phone numbers in your fax machine will now be accessible through the display of the machine. Search or scroll methods are available for ease of dialing ability.
Electronic Sorting (E-SORT) Sorting is done in an internal document tray so no external trays.
>Energy Save Mode An energy conserving feature where after copying and a preset time period, the copier automatically goes into a standby mode in which partial fusing heat is maintained so that a full warm-up period is not necessary for the next copy job.
Enlargement Ability to increase the size of the image of the original on a photocopy.
Error Correction Mode (ECM) A receiving unit will check data for errors before printing the document. If errors are found, it will signal the transmitting machine to re-send the information. Both communicating units must support this mode for it to be utilized.
Extension Phone Transfer The ability to transfer a fax call from an extension phone to the facsimile unit by entering a 2 or 3-digit code.
Facsimile A method of transmitting and receiving information in hard-copy form over telephone line.
Fax / Phone Changeover The machines ability to decipher between a fax or voice call and ring accordingly.
Fax To E-mail Scan pictures or text into the Fax and send to an e-mail address. An internet e-mail service provider is necessary. Documents are sent in HTML file format and can be opened with most Web browsers.
Fiber Optics Some copiers use fiber optics - layers of Lucite fibers sandwiched together which transmit light to the drum to form an image. Fiber optics are less expensive and easier to manufacturer than optical lenses, and they allow for the production of smaller-sized copiers. (ie: Disc. Z-20/Z27)
First Copy Time Time required from when the start key is pressed to the time the first copy arrives at the exit tray.
Flash Memory A technology that requires no battery back-up for retention of data or voice recording.
Fusing Process used to permanently affix the toner particles to the copy paper. Most commonly, heat and pressure applied by a heat lamp inside two rollers.
Graphical Device Interface (GDI) Allows the copier to become a printer.
Gray Scales The reproduction of the shades of gray. This feature is used when transmitting photographs or materials using the halftone feature.
Halftone Control Regulates the fax units ability to use gray scale levels to scan and maintain the depth and clarity of an original containing photographs or shaded line drawings.
Hold Key Used to pause a call on the telephone line while doing other activities.
  Image Annotation Allows for the placement of electronic "sticky" notes, highlight or comment on faxes or images directly on the PC.
Imaging Film Ink Ribbon Cartridge.
Ink-Jet A technology that sprays ink onto the paper through tiny nozzles.
IR Communication A built-in IR port allows for wireless data transfer. You can now directly print from a notebook PC or Zaurus or transmit data from a digital camera to your computer.
LCD "Liquid Crystal Display" provides information to the operator when either using or programming the facsimile unit.
 Manual Bypass Allows the user to copy on to different paper stock, without changing paper cassettes or trays. Also used for two-sided copying.
Maximum Copy Size Largest original that can be placed on the glass and copied.
Maximum Original Size Largest size paper that can be put through the machine.
MC Unit The storage of documents in memory for transmitting when the phone line is available or at a user-defined time.
Memory Transmission The storage of documents in memory for transmitting when the phone line is available or at a user-defined time.
Message Forwarding A user can program a phone number to automatically transmit received messages to a specified destination.
MFP Multi-Function Printer (Multifunction Product).
Money (Bill) Case Cash register tray that hold bills.
Money Case Unit Cash register tray with both the coin tray and the money (bill) tray.
Multi-Copy Greatest number of copies that the copier can be programmed to produce, from one original. Note: differs by model.
Multi-Copy Speed Number of copies per minute produced from one original in a continuous run after the first copy exits. This is also the maximum copy output speed of the machine.
Multifunctional Peripheral Interface (mfpi) An industry standard set by the MFP Association that is designed to provide common signaling protocols relative to scanning, printing, and faxing, functions.
Multi-tasking Ability to initiate one task while another is already taking place. Ex. receive faxes while printing or copying and program a copy job during a print job or fax transmission.
Modem An acronym for modulator-demodulator. This device is found in all facsimile equipment. At the transmitting end it converts a digital signal to an analog signal, and at the receiving end it reconverts the analog signal to a digital signal.
On-Hook Dialing The ability to dial numbers using the keypad or the speed dial keys without lifting the handset.
Optics Lens and Mirrors: These are the components of the conventional analog copier that convey the scanned image from the glass to the photoconductor drum. The mirrors direct the light through the lens (for focusing or magnification) to the drum. (All Z-Series models)
Optical Character Recognition OCR converts scanned text into editable text.
Paper Capacity Maximum amount of paper, copier can store in the paper tray.
Paper Cutter Faxes received or copies made are automatically cut to the size of the original document.
Paper Size
US and Canada Paper Size (Inches)
Invoice5 1/2 x 8 1/2
Letter8 1/2 x 11
Legal8 1/2 x 14
Ledger11 x 17

International Paper Size (Inches)
A Series FormatsB Series FormatsC Series Formats
4A066 1/4 x 93 5/8----
2A046 3/4 x 66 1/4----
A0 33 x 46 3/4 B0 39 3/8 x 55 3/4 C036 x 51
A1 23 3/8 x 33 B1 27 3/4 x 39 3/8 C125 1/2 x 36
A2 16 1/2 x 23 3/8 B2 19 3/4 x 27 3/4 C218 x 25 1/2
A3 11 3/4 x 16 1/2 B3 13 7/8 x 19 3/4 C312 3/4 x 18
A48 1/4 x 11 3/4 B4 9 7/8 x 13 7/8 C4 9 x 12 3/4
A5 5 7/8 x 8 1/4 B5 7 x 9 7/8 C5 6 3/8 x 9
A6 4 1/8 x 5 7/8 B6 4 7/8 x 7 C6 4 1/2 x 6 3/8
A7 2 7/8 x 4 1/8 B7 3 1/2 x 4 7/8 C7 3 3/16 x 4 1/2
A8 2 x 2 7/8 B8 2 1/2 x 3 1/2 C8 2 1/4 x 3 3/16
A9 1 1/2 x 2 B9 1 3/4 x 2 1/2 C9 1 5/8 x 2 1/4
A10 1 x 1 1/2B10 1 1/4 x 1 3/4C10 1 1/8 x 1 5/8
Paper Tray Removable cassette, where blank paper is stored for copying.
Paper Weights Thickness of paper(s) that is recommended for use in the copier.
Parallel Interface & Bi-directional Parallel Interface Parallel interface is a one or two-way interface that can transfer several different bits of information simultaneously. Transmission is several times faster via parallel than serial interface. Bi-directional parallel interfaces communicate in two different directions so they have the advantage of being able to let users know if something goes wrong during a job.
PBX Private Branch Exchange. A privately owned telephone switching network.
PC-Fax Interface A built-in interface allows users to send faxes directly from most Windows® applications, receive faxes into their PC, fax broadcast to multiple locations and custom design fax cover pages.
PC Link Function With the addition of a PC Fax modem and software, the fax has the ability to function as a backup printer and scanner.
Photo Mode The ability of the copier to copy halftones or photographs more clearly.
Platten The platen (or exposure glass) is the plate of glass upon which the original is placed for copying. There are two types of platens:

The platen moves from side to side, carrying the original over the optics. Copiers with moving platens usually have speeds of less than 20 copies per minute. (Z-52II/57II)

The platen remains stationary while an internal scanning device moves from side to side to copy the original. This feature usually makes a machine physically larger but gives user the option of adding a document feeder, which cannot be used on a copier with a moving platen.

Note: When determining the amount of space needed for a copier, the user must take into account whether or not, they need to allow extra room for the moving platen.
Polling A feature which permits a fax machine to call another machine and request it to transmit documents. Pages must be left in the document feeder or in memory and the polling unit must have the passcode of the unit it is calling.
Process Unit Entire unit that holds the drum, complete w/o drum.
Programmable Transaction Report One of four transaction reports can be selected:
  1. Only after a confidential reception, broadcasting, time operation or error.
  2. After every transmission.
  3. After every transmission or reception.
  4. No transactions reports.
Quick On Line This feature immediately dials the destination number and begins transmitting even as pages are being scanned into memory.
Quick Scan A time saving feature that allows the user to scan documents into memory prior to transmission.
Rapid Dial Keys A dialing feature capable of storing frequently called fax and voice numbers which can be activated by one key. This feature eliminates costly misdials.
Reduction Function which allows the operator to decrease the size of the image on the copy paper.
Relay Broadcasting The ability to receive documents and broadcasting instructions from a remote unit and transmit them.
Remote Terminal Identification This is the facsimile units telephone number, which has been programmed into the unit. This number appears on the display of the remote unit during transmission and is added to the TTI imprint on the transmitted document.
Resolution In facsimile, the resolution is expressed in the number of lines per inch scanned and recorded. Ex. normal, fine and superfine.
Scan Once Print Many (SOPM) Sharp's single scan system scan's the document once and prints multiple copies. This system enhances productivity, eliminates excess wear and tear and reduces the noise level of the copier.
Serial Interface Can transfer only one bit of information in one direction at a time but can transmit data over greater distances.
Single Pass Document Feeder (SPF) The document must be manually pulled through the feed mechanism each time a copy is needed.
Smart Sharing Dual Parallel Ports so two PCs can be connected at the same time.
Sorter A device which is added to the copier for use when producing collated copies.
Speed-Dialing Numbers Two or Three-digit codes that can be used to dial programmed telephone numbers.
Substitute Reception Also called paper-out reception to memory, this feature allows documents to be automatically received into memory when the unit runs out of paper. Some models also allow documents to be received into memory when other supplies, such as ink or toner, are depleted.
 T.A.D. (Telephone answering device) Some fax machines are equipped with a telephone answering device that can record incoming voice messages. Other models may be equipped with a TAD interface, which allows an answering machine to be connected to a fax machine.
Talk Function Allows the operator to speak with the person at the remote unit either before or after a transmission or reception without disconnecting the phone line.
Terminal Number A 3-digit code which appears on reports to identify a particular unit in a multi-unit installation.
Thermal Paper Chemically treated paper used in thermal fax machines. Thermal paper comes in rolls.
Thermal Printer Uses heat from a printhead to darken letters and images to thermal paper which comes in rolls.
Thermal Transfer Incorporates the thermal printheads and an intermediary carbon ribbon. When the ribbon is heated from the thermal print head, ink from the ribbon is fused onto the plain paper.
Timer Transmission Also known as "delayed transmission". Documents can be automatically sent or retrieved to/from a programmed number at a specific time without operator intervention.
Toner Plastic-carbon based substance that forms the image on the paper. Toner is part of a mono-component, or dual- component developing system. It has the appearance of a dry powder.
Transaction Report Indicates: the type of transaction, remote unit name or number, the number of pages involved in the transmission and the number of pages received by the remote unit.
Transmission Speed The speed at which a facsimile unit can send the standard CCITT test chart.
Transmit Terminal Identification (TTI) Information related to a sending unit that is imprinted on the top line of a received document. Information usually includes: date, company name, time and the sending units fax number.
Turnaround Polling Allows the unit to send and receive documents on one phone call with the same remote unit. The remote unit must have the document in its feeder tray or in memory.
Voice Mailboxes The ability to direct voice messages to a secure area within the telephone answering device memory.
Warm-Up Time Amount of time required for the copier to become operable after being switched on.
  Zoom "Zoom" reduction or enlargement modes may be selected by the operator in 1% increments. Magnification percentages (+/-) typically range from 65% to 155%.


Specifications subject to change without notice. Glossary of Terms
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